Emerald author rights

We understand that what you can and can't do with your work can be a maze for authors, and different for each publisher.

The following pages are designed to clarify our policies; however, if you still have any questions, please don’t hesitate to contact us:

permissions@emeraldinsight.com

Emerald jargon buster


Version of article or chapter

Definition

Submitted Version Under Review (SMUR, also known as ‘Pre-print’) The version of the work as submitted to the journal (prior to the peer review process)
Author Accepted Manuscript (AAM, also known as ‘Post-print’) The version of the work as accepted for publication (this may include any amendments suggested as a result of the peer review process)
Version of Record (VoR, also known as ‘Publisher PDF’) The version of the work that appears in the official Emerald publication, which includes Emerald branding and formatting.

What are my rights as an Emerald author?

Where possible, Emerald seeks to obtain copyright for the material it publishes, without authors giving up their moral or scholarly rights to reuse their work. For more information on Emerald’s copyright policy, please see our Copyright and Licencing FAQs.

Moral rights

You retain your statutory right to be recognized and fully attributed as the author of your work. Emerald asks all authors to assert this right as a standard clause on all our licence to publish forms. This right is protected by section(s) 77 and 78 of the UK Copyright, Designs and Patents act (1988).

Retained rights

As an Emerald author, you retain the rights to reuse your work for a variety of scholarly purposes. Please note that uses permitted below are subject to full referencing and credit of the original (or forthcoming) publication.

Use the table below to find out exactly how you can reuse your journal articles and book chapters

Reuse

Version

 
Submitted Version under Review (SMUR)
Author Accepted Manuscript (AAM)
Version of Record
Make photocopies of your article or book chapter for teaching and classroom purposes

Unlimited
Make photocopies of your article or book chapter for conferences or as handouts

Unlimited

Up to 25 copies. If you require more than 25 copies, please contact permissions@emeraldinsight.com
Inclusion of your article or book chapter in your dissertation or thesis


This version may be included in the print version of your thesis/dissertation. If an electronic deposit is required, this must be the SMUR or AAM version
Reuse figures or extracts in other works authored by you

Reuse or republish the entirety of your work in any future works

Providing that you are the named author/editor of the new work, i.e. your name will appear on the front cover of the new work
Deposit your article or book chapter in your institutional repository

Anytime


Upon official publication.

For immediate ‘closed deposits’ please see below for 'Conditions of deposit'
x
You may include the metadata of your work, and provide the DOI to the Version of Record, or the link to a version deposited into your institutional repository

Deposit your article or book chapter in your personal or corporate website

Anytime

Upon official publication

Please see below for 'Conditions of deposit'

x
You may include the metadata of your work, and provide the DOI to the Version of Record, or the link to a version deposited into your institutional repository
Deposit your article or book chapter in Social Collaboration Networks (SCNs) that have signed up to the Voluntary STM Sharing Principles

Anytime


Upon official publication

Please see below for 'Conditions of deposit'

x
You may include the metadata of your work, and provide the DOI to the Version of Record, or the link to a version deposited into your institutional repository
Deposit your article or book chapter in ResearchGate or Academia.edu (or any other commercial repository)
x
You may include the metadata of your article, and provide the DOI to the Version of Record, or the link to a version deposited into your institutional repository
Reuse your article or book chapter within a not-for-profit subject repository

Anytime


Upon official publication

Please see below for 'Conditions of deposit'

x
You may include the metadata of your work, and provide the DOI to the Version of Record, or the link to a version deposited into your institutional repository
Email your article or book chapter

With individuals requesting personal use and for authors' grant applications or theses/doctorate submissions
Post your article or book chapter on social media

x

You may include the metadata of your work, and provide the DOI to the Version of Record, or the link to a version deposited into your institutional repository.
Inclusion of your article or book chapter on a VLE or Blackboard

Upon official publication.
NB – Inclusion in MOOCS is not permitted unless via formal agreement with Emerald

Conditions of deposit – for journal articles and book chapters

As a signatory of the Voluntary STM Sharing Principles, Emerald supports sharing research via affiliated Scholarly Collaboration Networks (SCNs) and other non-commercial research collaboration groups.

If you have received direct funding with a mandate that stipulates your work must be made open access but funding is not available to pay an Article Processing Charge (APC), upon official publication, you may deposit the author accepted manuscript (AAM) of your journal article or book chapter into a subject or institutional repository and your funder's research catalogue, free from embargo.

To deposit your AAM, you will need to include the DOI back to the Version of Record within www.emeraldinsight.com, and all of the relevant metadata (for journal articles: article title, journal name, volume, issue etc, for Book chapters: chapter title, book title, volume, issue etc.).

For further information on APCs, Green and Gold Open Access policy, please see Emerald’s open access policies and FAQs page.

These terms exclude the deposit of any version of your work into any repositories that have not signed up to the Voluntary STM Sharing Principles, into a subject repository or into the repository of another institution.

Please note that we do not permit the systematic upload or collation of Emerald content across repositories.

For UK journal article authors

If you wish to submit your work accepted by Emerald to REF 2021, you must make a ‘closed deposit’ of your Author Accepted Manuscript (AAM) to your respective institutional repository upon acceptance of your article. To help you do this, when your article is accepted, you will receive an automatic email from your journal editor via our ScholarOne journal site with your AAM attached. This email will also include all of the information required to enable you to make a ‘closed deposit’.

‘Closed deposit’ means that you must deposit the metadata (article title, journal name, volume, issue) and the full-text of your AAM, but the AAM should not be visible until official publication. The metadata must include the DOI of your article so that when the article has been published, the AAM appears on the institutional repository.

NB. Although HEFCE policy continues to require that articles must be deposited within three months of acceptance, this requirement will only apply to articles accepted after Sunday 1 April 2018.  HEFCE have recently opted to provide greater flexibility on the method of deposit and so AAMs accepted between 1 April 2016 and 1 April 2018 can be deposited within three months of publication. Please refer to the terms of your own institution to ensure full compliance.

If you have any questions or do not receive your AAM, please contact permissions@emeraldinsight.com.

More information on HEFCE’s post-2016 Open Access policy, please see: http://www.hefce.ac.uk/pubs/year/2014/201407


Author rights FAQs


What do you mean by 'official publication'?

 
    A: Official publication refers to the date that the Version of Record (the Emerald-branded version) is made available.

What does DOI mean?

 
    A: DOI stands for Digital Object Identifier, which is a persistent identifying URL to the work and will always provide access to the article or chapter. These can be seen on the article abstract page, such as http://dx.doi.org/10.1108/ARJ-12-2012-0096.

How can I clear permission to reuse my work in a way that’s not described above?

 

    A: If you have any queries about how you can reuse your work or have a reuse request that isn’t covered by the table above, please don’t hesitate to contact permissions@emeraldinsight.com.

    Our dedicated Rights team will aim to respond to your query within 5 working days.


Can you send me the PDF of my article or chapter?

 

    A: Upon official publication, you should receive an email from our Literati Network, which will include login details for www.emeraldinsight.com for a period of 3 months.

    If you haven’t downloaded your PDF in this time period, please don’t worry – if you contact permissions@emeraldinsight.com with your article/chapter title, journal name and volume/issue, our Rights team will aim to send a copy to you within 5 working days.


Can you provide me with my Author Accepted Manuscript (AAM)?

 

    A: You will automatically receive a copy of your AAM upon acceptance.

    Emerald would always recommend that authors maintain their own copies of their submitted works, the accepted version, as well as the final published version, for their own records, as well as to preserve the audit trail of their work.

    If required for compliance purposes (such as REF), Emerald will aim to provide the Author Accepted Manuscript (AAM) of the article. If you require your AAM for this purpose, please contact permissions@emeraldinsight.com


When can I share my Author Accepted Manuscript (AAM)?

 

    A: You can deposit the AAM onto your personal or corporate site upon official publication.

    If a mandate is in place to deposit work into your institutional repository, you may make a closed deposit of the article metadata upon acceptance (the article or chapter will not be accessible but pertinent information such as author, title, journal will). Once officially published, the full AAM can be made public.


What is a Scholarly Collaboration Network (SCN)?

 

    A: A Scholarly Collaboration Network is an online community of scholars, utilizing platforms to collate, share and comment upon academic research.

    Upon official publication, Emerald authors may share the AAM via SCNs that have signed up to the Voluntary STM Sharing Principles.


What is a not-for-profit subject repository (aka 'research collaboration group')?

 

    A: Emerald permits sharing of SMURs and AAMs via groups of scholars or researchers, invited to participate in a specific collaboration or project. It is expected that the size of the group is reflective of the discipline. Sharing of content can occur between subscribers, non-subscribers and members of the wider public if appropriate to the research. Content should be shared via secure networks only.

    Hosting platforms should be able to develop and share COUNTER compliant usage data to assist Emerald with analysis of the service we provide.

    It is not an opportunity to post content online for commercial gain (i.e. fees for document delivery or when acting as a substitute for journal content via aggregation, systematic distribution and/or promotion).

    All commercial entities should contact Emerald to formalize an agreement prior to hosting. For enquiries please contact permissions@emeraldinsight.com

    Non-commercial networks can host content subject to the terms detailed above.


What versions can I share via my SCN or research collaboration group?

 

    A: You can share the Author Accepted Manuscript (AAM) or submitted manuscript under review (SMUR).

    Content should not be enhanced so as to act as a substitute for the published version.

    Any use of the AAM should include the following reference  'this is the accepted version of the manuscript ***, forthcoming in the journal *** ' and inclusion of the DOI/link to journal site.

    We encourage and support the posting of Open Access content and metadata via all SCNs.



Copyright & licencing FAQs


Why has Emerald asked for copyright assignment?

 
    A: Assigning copyright to Emerald allows us to:

    • Act on your behalf in instances such as copyright infringement or unauthorized copying.
    • Protect your moral rights in cases of plagiarism or unauthorized derivative works.
    • Offer a premium service for permission requests.
    • Invest in new platforms and services for the journals or book series you have published in.
    • Disseminate your work as widely as possible, ensuring your work receives the citations it deserves.
    • Recoup copyright fees from reproduction rights organizations to reinvest in new initiatives and author/user services, such as the Research Fund Awards and the Outstanding Doctoral Research Awards.

As part of my copyright assignment, does Emerald claim copyright in any of the data or material obtained in the course of my research?

 

    A: Emerald adheres to the general principle included in the UK Copyright, designs and patents Act (1988) that data cannot be copyrighted, only the presentation of that data.

    Where a copyright transfer agreement has been signed, Emerald will only licence material presented in the published article, i.e. figures and tables.

    Any raw or background data remains the author’s own and whilst as an STM publisher, Emerald believes that data should be accessible to all researchers, this remains an author’s choice.


What if I am not the copyright holder of an article/chapter I have written?

 

    A: Emerald understands that some authors are unable to assign copyright, due to their employment status. For this reason, Emerald offers a variety of licences to allow these authors to publish.

    For further information, please contact permissions@emeraldinsight.com


What is 'Crown copyright'?

 

    A: Crown copyright applies to all material created by civil servants, ministers and government departments and agencies. It is covered by section 163 of the UK Copyright, Designs and Patents Act (1988). For further information, please see: http://www.nationalarchives.gov.uk/information-management/our-services/crown-copyright.htm

    If this applies to you, you will need to request an Exclusive licence to publish, and if not specified otherwise, Emerald will include a copyright line that says ‘© Crown copyright [year]’.


What is a 'work for hire'?

 

    A: A 'work for hire' is a work created by an employee in the course of their employment, where their employer is the copyright holder. This is particularly frequent in innovation and creative industries, and will usually be specified in your employment contract.

    If you are uncertain of your status, please consult your employer about who the copyright holder will be and which copyright line would be applicable.


I am a US federal government employee. What can I do to be able to publish?

 

    A: As a US government employee, there is no copyright for you to transfer, as stated in section 105 of US copyright law. You will need to complete an exclusive licence form to publish upon acceptance of your article. Emerald will include the following statement with the article:

    "This work was authored as part of the author’s official duties as an employee of the United States Government and therefore there is no copyright associated with the article."

    If you are unable to accept this copyright statement, please specify the credit line on the licence.

    This standard may vary for state or local government employees, so please check with your general counsel before signing a licence to publish.


What happens if my co-author is under a 'work for hire' obligation, or is a government employee?

 

    A: Emerald is unable to adjudicate on these matters as it has been largely unresolved in legislation. Prior to submission we would advise you consult the respective counsel for establish which position would be most appropriate.

    Emerald understands that this is a complex area. Should you have any questions or wish to see an example of a licence to publish, please contact permissions@emeraldinsight.com